Add or edit notes

Just as you would with a paper document, you can place notes and write annotations anywhere in a PDF file. Notes let you direct the attention of readers to a specific area of the page, and to include special instructions for a person reviewing the document.

To add a note:

  1. In the Home tab, in the Tools panel, click Add Note

  2. Click on the page where you wish to place the note, and a yellow speech-bubble appears

  3. The new note automatically opens a pop-up note. Click inside the pop-up note to enter your text.

  4. To finish adding your text, click anywhere outside the annotation

  5. Double-click on the yellow speech-bubble to show or hide the pop-up note


NOTE: You can click and drag the yellow speech-bubble to move it anywhere on the page of your document.

To edit note properties:

  1. Right-click the note or its icon

  2. From the menu, select Properties

  3. On the General tab, you can edit the Author and Subject details for the note

  4. On the Appearance tab, you can edit the visual characteristics of the note

  5. Click Close to save your changes

Default note properties

To make all your future Notes to look the same as the selected note:

  1. Right-click the note or its icon

  2. Select Make Current Properties Default


TIP: Notes reside on the annotation layer. They do not appear in search results, and are not printed with the document unless you specify that you want to print with markup. For more information, see Annotation layer and content layer.

To reply to a note:

  1. If the text for the note is hidden, double-click on the speech bubble to make the pop-up note appear

  2. On the pop-up note, click the Options menu, then select Reply from the menu

  3. A pop-up note of a different color appears inside the original one. Write your reply in the new pop-up note.

  4. To finish adding your text, click anywhere outside the annotation


TIP: You can insert more than one reply, which allows you to build a message thread in the same annotation.

To delete a note:

  1. Right-click on the speech bubble to bring up the context menu

  2. In the menu, select Delete

Add or edit notes